How to Set Up Working Student Folders

Piles of papers stacked on all desks and tables. Therapy materials scattered across the room. A to-do list that’s a mile long.

This unfortunately isn’t an uncommon situation in the life of a school-based SLP.

Sometimes some of that clutter is inevitable, but I absolutely hate it when I can’t find the materials that I need for a session.

I needed a streamlined and efficient way to organize my students’ data and activities.

I tried a number of systems (file folders, binders, portfolios) in attempt to keep track of it all.

Keeping track of therapy activities, student work, and data is easier said than done! Student folders are a great way to keep track of it all! Learn how to set up and organize your student folders here.

The New Student Folder

I was browsing on Amazon for cheap solutions, and I came across these adhesive prongs.

Keeping track of therapy activities, student work, and data is easier said than done! Student folders are a great way to keep track of it all! Learn how to set up and organize your student folders here.

I stick them in regular portfolio folders. They make it so easy to quickly add new pages (and flip through old ones).

Here’s a look at how I assembled the folder:

What Do You Keep in the Folder?

Visuals: I keep sleeve protectors in the folder to store my students’ visuals. This way they always know what they’re working on, and it’s easy to quickly scaffold a new skill.  (I store most of my visuals in my therapy tote, but I use student folders to store visuals that I customized just for the student or visuals that the student created.)

Vocabulary Journals: Vocabulary journals are my favorite! There is so much research on the benefits of vocabulary journals, and the sheets can be easily stored in the folder.

Student Data: Increasing student goal awareness is related to better outcomes. I want to give my students ownership of their data. I include worksheets from my Progress Monitoring Kit.

Therapy Activities: I also stick in any paper activities. It’s nice to have a mini-portfolio to share with parents/teachers at conferences.

Curriculum-Based Therapy: I set up a folder for every student, but I also use it to keep track of activities that teachers share with me.

I keep a two-hole punch by the therapy table. This makes it so that my students and I can quickly add new pages to the folder.

Keeping track of therapy activities, student work, and data is easier said than done! Student folders are a great way to keep track of it all! Learn how to set up and organize your student folders here.

I keep the folders in my therapy cart for easy access.

So there you have it! Do you set up student folders? How do you organize them?

marisha-mcgrorty-about-mobile

Hi there! I'm Marisha. I am a school-based SLP who is all about working smarter, not harder. I created the SLP Now Membership and love sharing tips and tricks to help you save time so you can focus on what matters most--your students AND yourself.

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Comments

  1. I love this idea. I use the same folders that you use and it is definitely a pain. I’ll be using your idea when we come back from winter break.

  2. Hello! I know this isn’t a super recent post but I’m wondering if you print out colored visuals for every student for their working folders? Does this seems a bit expensive/ time consuming for you? Do you think it would make sense for me to instead have a binder of visuals in my therapy cart (love your therapy cart post, btw) to use instead of giving 40+ copies to students individually?

    • Yes! I store the majority of my visuals in my therapy tote and use the student’s folder for “customized” visuals. I updated the post to be a little clearer. 🙂

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