3 In Caseload Management

Time-Saving Tips for Stress-Free Parent Communication

How can we possibly make time for parent communication when we have so. much. to. do? I have a few ideas that might help make it a little easier…

Parent communication can be a beast for anyone working in a school, but for SLPs it can be especially tricky because of our large caseloads. I share four time-saving tips in this blog post, as well as a link to a freebie that will help you get - and stay - organized. Get all of the details and the freebie inside!

1. Make a List

Save time by putting your students’ contact information in one list. (I don’t know about you, but it often takes 2-3 minutes just to be able to look up a phone number at my school.) Keep the list handy so it’s easy to make a quick phone call. Scroll to the bottom of this post for a fun freebie to help you get this set up!

2. Communicate Early

Keep track of your IEP due dates and start contacting parents early. I make a one-page document at the beginning of the school year with all of my IEP/evaluation due dates. I also add reminders on my Google Calendar to help me remember when to start making calls.

The freebie I mentioned in Tip 1 also includes an editable year-at-a-glance calendar to keep you organized!

3. Communicate Regularly

At the beginning of the school year, I was really good at making phone calls to touch base with parents (especially when a student did something awesome), but that quickly became unmanageable as my caseload grew. Instead, I looked for easier, more efficient ways to keep in touch. Here are some of my favorites:

  • At the beginning of the school year, I send home a quick letter to all of my students. Natalie Snyders has a great template.
  • I love writing quick notes on my students’ homework.
  • I send home brag tags (and brag tag stickers!) with my students.
  • I sometimes send home newsletters, although this is something I need to work on.
  • Parent conferences!

There are also two AMAZING apps that make communication even easier. I’m excited to share them with you soon!

4. Keep a Log

Ain’t no one got time to log all the little things that we do, but–if I have a more substantive conversation with a parent–I make sure to log it. This idea was inspired by Queen Speech’s label idea. I made my own labels to log parent communication, and I keep them by my phone. This way I can easily jot down notes whenever I’m talking to a parent. Every few weeks, I transfer the labels to the students’ individual communication logs.

Check out this scope for a peek at some of these materials/ideas…


As I mentioned before, parent conferences are a great time to touch base with parents. I shared my favorite tips and tricks for these meetings here!

Now you tell me… What are your favorite tips/tricks when it comes to parent communication?

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  • Reply
    Organize that Speech Room {Student Data} - Road to Speech
    October 10, 2016 at 11:55 am

    […] I also use labels to log parent communication. […]

  • Reply
    Jessica Watson
    April 3, 2017 at 2:17 pm

    LOVE LOVE LOVE THIS IDEA!!! Can you email the template for the parent contact stickers and the log sheet? PRETTY PLEASE. You might have just saved me a ton of stress.

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