So you’ve got pretty much everything set and organized and now you need to reach out to all of your students’ families! Congrats! 🎉

The first week can be a whirlwind and super overwhelming. As this is your first contact with your students’ parents/guardians, you’re probably worried about making a good first impression. We’ve got you covered!💪 

Start with an Introduction Letter

An introduction letter is a great way to reach out to families. Keep it short and sweet but make sure your letter has your contact information and a short introduction about yourself and how you’re looking forward to working with their child. We’ll include an example one and a blank one for you to customize. 🙌

How to Send a Letter

Try to communicate in some form with your families during the first week of school. Here are a list of ways to try and communicate!

Email: I typically email my letter to students’ parents/guardians. (That way I know if I have the right email address too!)

Paper Letter: If I don’t get an email back, I’ll put a paper version in the student’s backpack. Some will also request a paper version so they can put it on their fridge.

Phone call/text message: Depending on your caseload, you may be able to have a quick phone call or send a text message. I use Google Voice or Seesaw. What you use will depend on your district. I use Google Voice because it keeps a log of my communication. Seesaw messages get archived every year.

If you use a different method, you may want to start a communication log. Make sure it’s FERPA compliant!

If you need some inspiration, click here for a free template!

Follow Up Communication

I also send a follow-up after I have my schedule with the tentative day and time of their child’s session. I’m also able to make a note of the best way to contact that family. It comes in handy later! I promise!


Throughout the year, I do try to check in a couple of times with parents/guardians just to drop a quick note about how a session went well and right before an IEP. It’s a great way to connect with parents/guardians so that meetings aren’t the only time you’re talking to them.

I’ve found that all of my meetings go a lot smoother when I’ve checked in with them before a meeting and a couple of times a year on a good note. My students also LOVE when they get to take that note home! 😍

Good luck and I hope that you have a great year!


Hi there! I'm Marisha. I am a school-based SLP who is all about working smarter, not harder. I created the SLP Now Membership and love sharing tips and tricks to help you save time so you can focus on what matters most--your students AND yourself.

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