25 In Caseload Management

How I Use Google Forms in Therapy

I’m constantly trying to re-evaluate how to be more efficient with my paperwork. I’ve gone through a number of “systems,” but I feel like Google Forms might be my favorite. I’ve been trialing it for a few months now, and I am excited to share it with you!

Are you looking to take your therapy data tracking more digital? I provide a tutorial on how to start using Google Forms in your speech therapy room, as well as my pros and cons to this system. This system is a great way to reduce paper waste and go green in your room!

Here is a quick overview tutorial of how I set up my data sheets. I’ve also included a written description with screenshots below.

I store each student’s form in a folder, based on which day(s) I see them. The “Multi” folder is for students that I see multiple days a week. You could also sort by teacher or grade or just keep all students in one folder!

Are you looking to take your therapy data tracking more digital? I provide a tutorial on how to start using Google Forms in your speech therapy room, as well as my pros and cons to this system. This system is a great way to reduce paper waste and go green in your room!

I keep track of when I saw the student and the type of session. (I use “Other” to document a missed session due to student absence, a school activity, meetings, etc.)

Are you looking to take your therapy data tracking more digital? I provide a tutorial on how to start using Google Forms in your speech therapy room, as well as my pros and cons to this system. This system is a great way to reduce paper waste and go green in your room!

I also enter any data taken during the session. If I didn’t target a specific goal, then I just leave it blank. I also like having space to enter any notes and make note of anything specific I want to do next week.

Are you looking to take your therapy data tracking more digital? I provide a tutorial on how to start using Google Forms in your speech therapy room, as well as my pros and cons to this system. This system is a great way to reduce paper waste and go green in your room!

The data then gets stored in a Google Sheet. (When you click on the data tab when you are looking at your form, you have the option to create a spreadsheet.)

Are you looking to take your therapy data tracking more digital? I provide a tutorial on how to start using Google Forms in your speech therapy room, as well as my pros and cons to this system. This system is a great way to reduce paper waste and go green in your room!

And you can set it up to make beautiful graphs! (Parents, students, teachers, and administrators love this part.) This example includes percentages, but I especially love using rating scales to monitor progress. Schoolhouse Talk has an amazing product to help get you started. Check it out here.

Are you looking to take your therapy data tracking more digital? I provide a tutorial on how to start using Google Forms in your speech therapy room, as well as my pros and cons to this system. This system is a great way to reduce paper waste and go green in your room!

Pros

  • My notes are more detailed and take less time, because I can type much faster than I write. (I also have a few more productivity hacks to make narrative data even easier, but those are for another blog post.)
  • Everything is stored in one place. No more lugging around data binders!
  • It is easy to involve my students in the data taking process. They can easily enter their progress in the form. I made QR codes so that we can scan the code and pull up their form, which they love!
  • It is easy to review student progress. I set up the Google Sheets to create graphs using the data. These visuals are great to share with parents and students. I’m hoping they’ll make progress reports a breeze.
  • The Google Forms could be great for collaboration. I haven’t done this yet, but I could share the form with a teacher or a therapist.
  • You can easily customize each student’s form. Makes for easy and efficient progress monitoring!
  • It helps reduce clutter in my speech room. I still have a lot of papers in my room, but this really cuts down on the amount of papers I have floating around throughout the day.

Cons

  • Glitches. There haven’t been many, but they do come up from time to time. They could all be fixed by re-opening the browser.
  • There is some initial setup time. It took me a few hours to set up all the forms, enter students’ goals, set up the graphs, etc.
  • Some people are worried about confidentiality. I use my school Google account and set up the best possible security settings. I only use initials in the forms and never include any identifiable information.
  • Internet connectivity. If the internet is down, then you’re out of luck!

I would love to hear what you think! Do you take data electronically? What is your favorite “system?”


Update: I was loving many features of Google Drive for data (especially the graphs!), but I had a lot of shuffling in my caseload. I’m the only SLP in my district who uses Google Drive, so it was creating a little bit too much work for me. I decided to go back to paper and pencil, but I am using the Forms to enter data every few weeks. I’ll tell you more about what that looks like soon!

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25 Comments

  • Reply
    Mindy olson pizzey
    March 5, 2016 at 1:22 pm

    This is such a great and easy way to track progress! Thank you, great post!
    🙂

  • Reply
    Kelli
    March 23, 2016 at 9:01 pm

    Will a Google doc suffice in the event of a Medicaid audit?

    • Reply
      marisha.mcgrorty@gmail.com
      March 24, 2016 at 1:11 am

      Thanks for your comment, Kelli! I would check with your district, but I think it would be okay if you printed out the notes. In case of an audit, you would likely need to have a hard copy of the notes in your students’ files.

  • Reply
    Becca
    March 28, 2016 at 5:22 am

    I love this! Thanks! I have tried using Google Forms for data in the past, but got bogged down with how complicated I was trying to make it.

    • Reply
      Marisha (Road to Speech)
      March 28, 2016 at 12:22 pm

      Aw thanks, Becca! I hope this is helpful. Feel free to let me know if you have any questions!

  • Reply
    NanB
    May 16, 2016 at 10:13 pm

    Hi there! Found your website through a Pinterest pin, and I’m very impressed with your Google Form. Can you please tell me how your got the pretty, colored headers on the Form? Thank you!

    • Reply
      Marisha (Road to Speech)
      May 17, 2016 at 3:45 am

      The colored headers don’t show up when you’re creating the form, but they will show up later. Click on the “Add header and description” option (on the right side, icon with two T’s). When you go to enter data, you’ll get the pretty headers! If you watch the video (apologize in advance for my sick voice!), what I did there is how I got the headers to show up.

    • Reply
      Marisha (Road to Speech)
      May 17, 2016 at 3:57 am

      P.S. Thank you for your feedback! You are too sweet!

  • Reply
    NanB
    May 17, 2016 at 4:57 am

    Thank you for returning my comment and answering my question! Even though this is my 15th year as a SLP, I am still learning to improve my data collection and appreciate the techie advise and tutorials from you who are much more tech savvy and willing to share! Bravo!

  • Reply
    Organize that Speech Room {Student Data} - Road to Speech
    July 9, 2016 at 11:55 pm

    […] {1} Google Drive I just wrote a detailed post about this (including a video tutorial). Check it out here. […]

  • Reply
    Jodie
    July 18, 2016 at 1:46 pm

    I tried Google forms a little bit last year, but did not have much success. I think it was mostly do to getting in and adding data before our session was done. I LOVE using QR codes to access a students Google form. My kiddos love using the scanner! I cant wait to retry this system again.

    Thank you for the wonderful ideas!

    • Reply
      Marisha (Road to Speech)
      July 18, 2016 at 2:41 pm

      My kids loved the QR codes too! So fun!

  • Reply
    Lisa
    August 19, 2016 at 8:40 am

    Great information here!! Thank you! Are you taking data while the students are with you? Do you still keep a folder of therapy materials in progress and for future sessions? I was just wondering how you do the planning for therapy part. Always trying new ways of doing things!

    • Reply
      Marisha (Road to Speech)
      August 19, 2016 at 10:53 am

      I do take data while students are with me, but I switched back to my paper data sheets (http://roadtospeech.com/studentdata/).
      I have a template that includes a list of my students and their goals (one sheet for each day of the week). I include room to write out my plans. Then I make sure I know where to find my materials! My most frequently used materials are easily accessible, and I just pull more seasonal items and keep them in a bin by my therapy table.

  • Reply
    Lindsay
    August 24, 2016 at 9:38 am

    Hey,
    During my sessions I may only target 1-2 of their goals (depends on the student). How do you document that a goal was not targets in google forms? I would love to use the chart, but if you put 0% or no information it messes up your chart. Any tips?

    • Reply
      Marisha (Road to Speech)
      August 24, 2016 at 10:50 am

      I usually only target 1-2 goals at a time as well. If I didn’t target a goal, I usually just left it blank. I switched back to paper data sheets, so I’m not sure if something changed on Google Forms. I did have a graph for each individual goal. Maybe that’s it?

      • Reply
        Lindsay
        August 25, 2016 at 10:27 am

        Thank you for getting back to me. What made you stop using google forms?

        • Reply
          Marisha (Road to Speech)
          August 27, 2016 at 2:25 am

          There were a number of different factors. I discovered SLP Toolkit, which took out a lot of the manual work. I also changed up my lesson planning process, and printed data sheets seemed to work better. I’m very visual and like using sticky notes for reminders. I just couldn’t find a good (and quick) solution to make that happen with Google Forms.

  • Reply
    Abbie
    August 30, 2016 at 5:55 pm

    Do you have any suggestions on how to keep artic data on sounds in words vs. sentences… Etc.
    Also where do you keep all the QR codes?

  • Reply
    Susan Bahadori
    November 2, 2016 at 8:40 pm

    I’m just so impressed by you! Do you sleep, though? I don’t know how you do it all! Haha 😉 Thank you so much for creating this video tutorial. It’s taking me a while, but I’m getting quicker. I think this system will really help with data and progress tracking!

    • Reply
      Marisha (Road to Speech)
      November 2, 2016 at 8:44 pm

      Thanks, Susan! Keep me posted!

  • Reply
    Katie R
    May 19, 2017 at 11:26 am

    2nd year SLP here, still trying to figure out the best method for my data tracking! I started using google docs this year to rack, but certainly didn’t perfect it! This video was amazing and I can’t wait to try it out next year! I’m super excited that the charts will take care of themselves and there is one less time consuming piece to worry about! Thank you!

    • Reply
      Marisha
      May 19, 2017 at 6:51 pm

      Hi Katie! It can definitely be tricky to find a good system for data tracking. I’d love to hear how it goes! 🙂

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